00 · THE SETUP
- Fixed Time Google Calendar Timings, meetings, and ticklers (with start dates) only. The "Hard Landscape."
- Tasks Traveler's Notebook (Passport) Slips in any pocket. A blank insert for daily logs/chaos; a dotted insert for GTD lists.
- Reference Bear App My static reference database, templates, checklists, and project support. Fast and offline.
- Routines Things 3 Morning routine, wind-off, rehab exercises, and daily reviews. Kept strictly digital for iOS widgets.
- Habits Paper Grid Tracked manually in my notebook to avoid adding random tracking apps.
01 · CAPTURE
- Analog Blank Insert On the move. Write messy, rapid-log thoughts, brainstorms, and calculations chronologically down the page. No rules.
- Digital Braintoss / Voice Memos For quick, screen-free captures when my notebook isn't in hand.
02 · CLARIFY
- Analog log Daily Sweeps Review the messy Blank Insert. Add meetings to Calendar, copy next actions to your Contexts, add outcomes to Page 3.
- Processed pages X Mark Once a page in the Blank Insert is fully processed, draw a simple 'X' mark at the bottom of the page to mark it done.
03 · ORGANIZE
- Page 1 The Index
Maps your Dotted Insert (e.g.,
Projects: Pg 3,Waiting-For: Pg 4,@calls: Pg 5). - Page 3 Projects Inventory A chronological list of active outcomes. No priority symbols. New projects are simply appended to the bottom.
- Page 4 Waiting-For List
Logs hand-offs chronologically:
· Person (Date) · Topic. - Other Pages Context Pages
One context per page (
@computer,@errands,@calls). A center vertical split doubles writing space.
04 · REFLECT
- Once a week Weekly Review Clean up inboxes, archive finished projects, scan digital references, plan focus areas, and migrate/rewrite messy context pages.
05 · ENGAGE
- Out of the head Engaging the day Work directly from your Passport notebook contexts. The system holds the world so the mind can stay at rest.