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Recent Questions - Web Applications Stack Exchange · Jun 30, 2022

Create a dropdown list that only shows items marked as unused!

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I have manage software licenses in Google Sheets. In my sheet Licenses I have a table that lists all the software licenses we manage and their associated info. Each row is a separate license Column A, Selections , is made by joining the Application name from Column B with part of the License number from Column D. I use Selections to populate a dropdown list in a separate sheet Clients If a License…

I have manage software licenses in Google Sheets.

In my sheet Licenses I have a table that lists all the software licenses we manage and their associated info.

  1. Each row is a separate license
  2. Column A, Selections, is made by joining the Application name from Column B with part of the License number from Column D. I use Selections to populate a dropdown list in a separate sheet Clients
  3. If a License is in use by a client, Column F In Use By is populated with the name from Column B of the sheet Clients

In my sheet Clients in Column A, I use a licenses dropdown populated from the Selections column in the Sheet Licenses to assign licenses to clients.

I want the dropdown to exclude any license that is already assigned to a client but don't know how.

Using the example data below, my dropdown should be populated with a single selection App_03 - satbghuyd from Licenses!A5 because the other selections in Licenses!A2:A4 are already assigned to clients in Clients!A2:A4

Example Data

Licenses

A                                 B C D                                                              E F
1 Selections Application Type License Date In Use By
2 App_01 - 3f34reds3 App_01 Wordpress 3f34reds3-w4g6fre3s-gh6rrtwsf56 07/06/2022 Client_02
3 App_02 - s34fyube5 App_02 Sofware s34fyube5r-sdtvf4r5dfhg-76yfrdtg6yt 07/06/2023 Client_01
4 App_01 - s4ft6tgw- App_01 Wordpress s4ft6tgw-4fuivc6swhujhfd-5f6tdyhur4e 07/06/2024 Client_03
5 App_03  - satbghuyd App_03 Script satbghuydft5rd-5trew6tcft6swe54r 07/06/2025 -

Clients

A                                 B                                                                                                                                                                                           
1 License (Dropdown) Client
2 App_02 - s34fyube5 Client_01
3 App_01 - 3f34reds3 Client_02
4 App_01 - s4ft6tgw- Client_03

Link to my example spreadsheet

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