I have manage software licenses in Google Sheets.
In my sheet Licenses I have a table that lists all the software licenses we manage and their associated info.
- Each row is a separate license
- Column A, Selections, is made by joining the Application name from Column B with part of the License number from Column D. I use Selections to populate a dropdown list in a separate sheet Clients
- If a License is in use by a client, Column F In Use By is populated with the name from Column B of the sheet Clients
In my sheet Clients in Column A, I use a licenses dropdown populated from the Selections column in the Sheet Licenses to assign licenses to clients.
I want the dropdown to exclude any license that is already assigned to a client but don't know how.
Using the example data below, my dropdown should be populated with a single selection App_03 - satbghuyd from Licenses!A5 because the other selections in Licenses!A2:A4 are already assigned to clients in Clients!A2:A4
Example Data
Licenses
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Selections | Application | Type | License | Date | In Use By |
| 2 | App_01 - 3f34reds3 | App_01 | Wordpress | 3f34reds3-w4g6fre3s-gh6rrtwsf56 | 07/06/2022 | Client_02 |
| 3 | App_02 - s34fyube5 | App_02 | Sofware | s34fyube5r-sdtvf4r5dfhg-76yfrdtg6yt | 07/06/2023 | Client_01 |
| 4 | App_01 - s4ft6tgw- | App_01 | Wordpress | s4ft6tgw-4fuivc6swhujhfd-5f6tdyhur4e | 07/06/2024 | Client_03 |
| 5 | App_03 - satbghuyd | App_03 | Script | satbghuydft5rd-5trew6tcft6swe54r | 07/06/2025 | - |
Clients
| A | B | |
|---|---|---|
| 1 | License (Dropdown) | Client |
| 2 | App_02 - s34fyube5 | Client_01 |
| 3 | App_01 - 3f34reds3 | Client_02 |
| 4 | App_01 - s4ft6tgw- | Client_03 |

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